The amount of unstructured documentation generated by companies is growing exponentially and has diverse sources and purposes. SAP generates unstructured documentation (invoices, purchase orders, certificates, etc.). At the same time, SAP allows the attachment of unstructured documentation to formally or informally support business process steps.
Other non-SAP applications are also the source of profuse documentation that may or may not be related to the activities executed in SAP. The challenge of this time is the integration of all the documentary capital in order to facilitate its use by different user profiles, unify the technology for the storage of such information, optimizing costs and enhancing the use of artificial intelligence to improve decision making.
In this context, the need arises to implement document management solutions that are able to:
Centralize Information: Create a single repository where all documentation is stored, regardless of its origin, facilitating access and centralized management.
Automate Processes: Use automation technologies to process, classify and manage documentation efficiently, reducing time and manual effort.
Improve Security and Compliance: Ensure that all documentation is protected and that legal and industry compliance regulations are met.
Facilitate Information Retrieval: Implement advanced search systems that enable users to quickly find the documentation they need, improving productivity and operational efficiency.
Enhance the Use of Artificial Intelligence: Use artificial intelligence tools to analyze large volumes of unstructured documentation, extracting valuable insights and supporting data-driven decision making.
Integrating these solutions not only enables companies to manage their documentation more efficiently, but also prepares them to meet future challenges in an increasingly digital and data-driven business environment. In conclusion, the ability to effectively manage unstructured documentation is becoming a key factor for business success in the digital age.